ENTRY RULES AND GUIDELINES

Please thoroughly go through all information mentioned in the application form prior to submitting your application. Confirmation of applications received will be subject to the Entry rules and guideline given herein.

  • You may use a photocopy of the physical or a downloadable form, from the event website to send in your application.

  • Only one applicant can apply for the Event using a single form. Also, do not send in more than one entry per person; multiple applications will entail all being rejected

  • Applicants must submit their entries only via the Application Modes given in this form. No individual/group has been authorised to collect entries on behalf of the Event.

  • NO GROUP ENTRIES will be accepted for the 25K Run category, only individual application will be accepted for the 25K Run. One representative can submit application forms for maximum 5 individual runners for 25K Run category.

  • Group entries will be accepted for the Open 10K Run. However, please note for collection of running number bibs, all confirmed participants of the Open 10K Run, whether applied as an individual or through a group, needs to come personally at the Get Active Expo.

  • Group entries

    • Where 20 or more individuals submit their entries together, this will constitute a group entry.

    • DO NOT add 25K Run entries in any group. Such entries will be disqualified. Only individual applications will be accepted for the 25K Run category.

    • Only applicants for the Open 10K, Ananda Run, Senior Citizens’ Run and Champions with Disability categories can apply as a group; the 25K Run category is open for individual entries only.

      I) Online group registration using scratch card (Applicable only for Open 10K, Ananda Run Race Category)

      • Where groups submit their entries online using only the scratch card as the payment mode, this will constitute a group entry. All members of a group have to register individually on www.tsk25.procamrunning.in

      • Payment for online group entries will be made via scratch cards that are available for purchase in bulk from our registration back office in Kolkata.

      • c.Each group deciding to register online must purchase the scratch cards in advance and distribute them to its members. At the time of purchasing scratch cards, the group needs to provide a covering letter on an official letterhead issued by the company/NGO/any other entity as per the format mentioned here

        • Total number of entries to be submitted

        • Details of payment made to purchase scratch cards in bulk i.e. Cash/cheque/DD number, date, amount and bank name of cheque/DD submitted.

        • Name, contact number and email id of one common point of contact for the group.

        • Covering letter needs to be on a company/NGO/ any other entity’s official letter head, duly signed and stamped by the authorized signatory of the entity.

      • Cash/Cheque/DD will be accepted for purchasing scratch cards. The cheque/DD should be drawn in favour of “Procam International Pvt. Ltd. – TSK25”.

      • Purchasing scratch cards does not guarantee entry to the event and the members of the group need to register online on www.tsk25.procamrunning.in using scratch cards before the registration end date or till the running spaces are available. Event promoters will close registrations as and when the running spaces are filled.

      • Once scratch cards are purchased, it can only be used online for TSK25K 2016 edition and till the time registrations are open or running spaces are available. Unused scratch cards cannot be returned or cancelled and the amount paid for purchasing unused scratch cards will not be refunded.

      • Online entries using any other payment mode other than scratch cards will not be treated as a group entry.

      • All requisites to register online by an individual needs to be fulfilled to complete online registration.

      • Please call our helpline number +919867722855 (10 am to 7 pm, Monday to Saturday) or email at tsk25@procam.in to purchase scratch cards.

      II) Physical Forms (applicable only for Open 10K, Ananda Run, Sr. Citizens’ Run and Champions With Disability race categories)

      • All members of a group have to fill and sign individual application forms. Under ‘Application Type’ in the application form, applicants need to choose ‘Group’, mentioning the group name and size of the group.

      • Only one consolidated cheque/DD will be accepted for group entries. This cheque/DD should be of the consolidated value of application fees applicable for each individual group member. The cheque/DD should be drawn in favour of “PROCAM INTERNATIONAL PVT. LTD. – TSK25”.

      • Each group must submit their entries together at one time in a single envelope under a covering letter of the company/NGO/ any other entity as per the format mentioned on here

        • Total number of entries enclosed in each race category,

        • Number, date, amount and bank name of cheque/DD submitted,

        • Name and contact details of a common point of contact for the group;

        • Covering letter needs to be on a company/NGO/ any other entity’s official letter head, duly signed and stamped by the authorized signatory.

      • Please call our helpline number +919867722855 (10 am to 7 pm, Monday to Saturday) or email at tsk25@procam.infor submission of forms.

  • Before sending in your application, please check the following.

    • Filled in details against all mandatory fields prefixed with ‘*’ in the application form,

    • Attached a copy of your latest timing certificate as may be required to confirm you under priority line up on race day (if applicable);

    • Attached a copy of your latest passport sized photograph on the form;

    • Attached a copy of your Govt. issued Photo ID proof, i.e. either Passport, Driving license, Election Card, Pan Card or Aadhaar card;

    • Enclosed the requisite application fees

    • Signed the ‘waiver’ in the form;

    • If applicant is below the age of 18 years, the guardian has also signed the ‘waiver’ and written his/her relation with the applicant, (applicable only for Open 10K, Ananda Run and Champions With Disability applicants);

    • Applicant meets the minimum age eligibility criteria for the chosen race category.

  • Where any discrepancy is found in the application and documents submitted, the same will not be accepted.

  • On entry confirmation, 25K Run and Open 10K run runners will be further classified into age categories for prize money. For details on awards and accolades, click here

  • Champions With Disability: We recommend participants of Champions with Disability be accompanied by an attendant on race day. The attendant is required to fill in a separate form and submit the same along with the form of the Champions with Disability participant, marking the said form as “Attendant of _______ (name of champions with disability participant)”. No application fee is charged for the attendant.

  • Application status: Post closure of registrations, individual applicant is required to go online on www.tsk25.procamrunning.in and check his/her application status. The applications status will appear online post 15 working days of submitting the entry form. In case of group entries (Open 10K, Ananda Run / Sr. Citizens’ Run / Champions With Disability race categories) , the point of contact of the group will be receiving email confirmation for confirmed participants of the group. If you are unable to check application status online, please contact our event helpline number +91 9867722855 or email us at tsk25@procam.in.

  • Entries not accepted: Participation in the event is subject to entry confirmation. Where your entry is not confirmed for any reason, the application fees paid by you will be refunded on or before 31st January 2017. An amount of INR 100 will be deducted as processing charges. Any refund discrepancies must be brought to the attention of the Event Registration Team immediately. Refund queries will not be entertained post 31st January 2017.

  • Requests for cancellation, and thereby refund, will not be entertained.

  • Running number bib collection:

    • All confirmed participants/their authorised representatives are required to come to the Get Active Expo in Kolkata, scheduled from 15th December 2016 to 17th December 2016 between 11 a.m.to 7 p.m. in order to collect their running number bibs. No running number will be posted to individual mailing addresses nor distributed on race day, i.e. 18th December 2016

    • It is mandatory for a 25K Run / Open 10K Run participant to collect his/her running number personally from the Expo. In case of unavoidable circumstances, such runner can send his/her authorised representative to collect running number bib on his/her behalf. Please note, a representative will not be allowed to collect running number bib on behalf of more than ONE 25K Run / Open 10K Run participant

    • Authorised representative must carry with him/her a) the website confirmation downloaded from application status on www.tsk25.procamrunning.in/application-status b) photocopy of photo-identity proof (Aadhar card, PAN Card or passport) of the representative and the confirmed participant.

  • Confirmed runner’s identity and proof of residence may be verified by a verification agency hired for validating the details provided by you in the form. Where any information and/or any document provided by an applicant/runner at any point in time is found to be incorrect, participation of the said runner shall be withheld/ disqualified and there will be no refund of application fees paid by the runner. All benefits accruing to the said runner as a participant of Tata Steel Kolkata 25K 2016 shall stand forfeited.

  • All participants’ race day images will be screened visually after the race and if any of the participant is found not wearing the running number bib allotted to him/her, the participant registered for that bib will be disqualified from the race and the subsequent edition of the event in 2017. Further, Procam International reserves the right to take necessary legal action against the registered participant and the person who has used the running number bib on race day, for impersonation

  • This application form and the right to participate in the event and the rights and benefits available to the applicant under this entry form is at the sole discretion of the event Promoters, Procam International Pvt. Ltd., and cannot be transferred to any other person under any circumstances. The applicant alone shall be entitled to the rights and benefits arising out of such confirmation of participation.